Preparing to file your federal tax return? Review some common mistakes people make and how you can avoid them this tax season.
Making a mistake on your tax return can slow down its processing and even delay your refund. If the IRS spots any errors, they may reject your return, requiring you to correct the issue and resubmit it promptly. Many common tax return mistakes are simple human error, unrelated to the complex tax laws provided.
By paying a bit more attention and double checking your information, you can make tax season smoother and error free.
Let’s review some common mistakes and ways to resolve them.
Don’t miss out on tax deductions and credits…
There are various tax deductions and credits, such as the Earned Income Tax Credit, that can help lower your tax liability and even increase your tax refund. However, if you overlook a specific tax break on your return, the IRS won’t notify you what may have been missed. Be diligent in reviewing all deductions and credits.
Hiring a tax preparer will further help in finding the best deductions and credits for you.
Providing incorrect Social Security information…
A recurring error is entering your Social Security Numbers (SSNs) incorrectly. If your SSNs on your tax return are wrong, the IRS will decline it. Many tax benefits available, like the Child Tax Credit, education credits, or Child and Dependent Care Credit, depend on accurate SSNs. Make sure when filing your return you double check all SSNs for typos or inconsistencies.
Names do not match up with Social Security cards…
Surprisingly, one of the main reasons the IRS will reject tax returns is due to a name mismatch. While misspellings can occur, the primary issue is when a dependent child’s name doesn’t match the name on their Social Security cards. The IRS database is synchronized with the Social Security Administration (SSA). Therefore, if the IRS system can’t find a specific name on your tax return in the SSA’s database, it will outright reject the return. Although this is an easy fix, your return will not be processed until the correction is made.
Not entering your income…
If you accidentally omit your exact income on your tax return, the IRS will notify you. They track income deposited into your bank and any investment accounts using your SSN and tax forms. If a mistake is found, you might owe penalties and interest on that unreported income. Therefore, it is wise to double check that all your income is reported properly before filing your return.
Choosing an incorrect filing status…
The IRS determines many tax deduction amounts, including the standard deduction, based on filing status. Therefore, it’s crucial to meet the strict criteria for each status. Your options include:
Single
Head of household
Married filing jointly
Married filing separately
Qualifying widow or widower
Choosing the wrong filing status will result in the IRS denying your return. Sometimes, you may qualify for more than one status. In such cases, select the one that offers a larger tax refund or a lower tax payment.
Work with your tax preparer to make sure you choose the correct status.
One of the most frequent mistakes on tax returns is incorrect calculations. Errors in your math or transferring numbers between forms can lead to an immediate correction notice from the IRS. These math mistakes might also reduce your tax refund or cause you to owe more than necessary.
Your tax preparer should be able to spot these errors for you, but make sure you are double checking your work for a better experience with your appointment.
Failing to meet the April tax return deadline…
The final tax return mistake is easy to avoid: ensure you file your tax return on time. If you need more time, submit Form 4868 by April 15 to get an automatic six month extension.
Keep in mind that you still need to pay any taxes owed by the Tax Day deadline (usually April 15) to avoid late filing penalties, interest, and fees. If you can’t afford to pay the full amount, the IRS offers payment plans.
Check with your preparer for more information.
Incorrect account numbers or routing information for direct deposits…
If you opt for a direct deposit of your refund into one or multiple banking accounts, make sure you double check the bank account numbers you enter. Even a single incorrect digit can lead to several extra weeks of waiting for your refund, someone else receiving your tax refund, or your refund being returned to the IRS.
The key to a quick and efficient tax year is to work with your tax preparer to help resolve any mistakes. Double check your information and verify all data to have a successful tax season.
This blog post serves as informational content and does not constitute legal or financial advice.
If you’ve been losing sleep over the possibility of a tax audit, put your mind at ease. Here are five reasons why you might want to stop worrying about it.
A Tax Audit is Not Always Trouble
An audit doesn’t automatically mean you’re in trouble. Sometimes, it’s just a random selection. Even if there’s a discrepancy in your return, like a math error or typo, the IRS may simply ask for additional documents or an amended return.
Most tax audits focus on returns filed within the last three years. Rarely do they go back more than six years, so you don’t need to worry about ancient tax seasons.
Reduce Your Risk
Certain items on your tax return can attract the IRS’s attention. Just be diligent and accurate in your data collection which can reduce your chances of an audit.
Stay Calm
If the IRS does audit you, don’t panic. It’s a specific process, and you can work through it with the right documentation. This is why it is important to work with a certified tax preparer or better yet, an Enrolled Agent. An Enrolled Agent (EA) is an individual who has earned the privilege of representing taxpayers before the Internal Revenue Service (IRS).
For taxpayers in the middle or lower income range and have relatively uncomplicated taxes, the likelihood of an IRS audit is quite minimal. For example: between the years of 2010 to 2019, the IRS audited approximately 0.25% of individual tax returns on record.
The IRS usually focuses their audits on high income earners. In 2019, a little more than 2% of Americans earning more than $5 million per year had their taxes audited. That’s down from 16% in 2010. “For taxpayers earning over $1 million, there has been substantial reduction in audit rates, but they are still audited more frequently than taxpayers earning below $200,000,” said Alex Muresianu, a policy analyst at the Tax Foundation.
Learn how to avoid the possibility of a tax audit…
Be thorough and accurate when reporting all of your expenses
Itemizing tax deductions with accuracy is essential
Provide appropriate details when required
File your taxes on time, as much as possible
Avoid amending returns. If you must, proceed with caution
Check your math. Now, check it again
Avoid using round numbers
Do not make too many deductions
Although there is no guarantee that the IRS won’t audit you, knowing some specific facts about tax audits during the filing process can help alleviate your concerns.
Now is the time to perform a mid-year review of your business activities. Staying on top of these five steps will benefit you throughout the year while saving time, money, and making tax time a breeze.
* Lower taxable income with these deductions
After assessing your cash flow, explore reinvesting within your business. Whether it’s buying new equipment or expanding your advertising efforts, these investments often come with tax advantages. As part of your business, you can typically deduct equipment and advertising costs on your tax returns.
Review this list of small business deductions you can take to help your business grow and lower taxable income:
* Managing personal and business finances separately
As your business income becomes consistent, consider opening a dedicated bank account or credit card for business use. This simplifies tracking income and expenses and provides a central reference point for tax filing.
Separating business and personal finances is a smart move. To get started:
Open Up Separate Accounts: Set up distinct bank accounts, with one for business transactions and the other for personal use. This will ensure a clear separation of these accounts.
Track Your Transactions: Record all your business related income and expenses separately. Use your favorite accounting software or a spreadsheet to stay organized.
Avoid Mixing Business and Personal Funds: Never use your business funds for personal expenses, and vice versa. Keep them separate for easier management.
Remember, this practice simplifies tax reporting during tax season and protects your financial well being!
* Organize receipts for expenses
As a business owner, working to maintain detailed records of your transactions is crucial to your tax time success. Here’s why keeping your business receipts organized matters:
Expense Management: Receipts will help you track your expenses effectively, ensuring you manage costs efficiently for all of your business needs.
Accounting and Budgeting: This data will provide a clear record of business expenses and all income, which can be used in financial statements and other accounting records.
Accurate Financial Records: Receipts serve as documented proof of financial transactions, essential for bookkeeping, accounting, and tax purposes.
Legal and Tax Compliance: Having receipts ensures compliance with tax laws and protects both buyers and sellers by injecting transparency into transactions.
So, snap those receipts and keep them organized during this mid year tax review — it’s more than just storage; it’s about financial health! If you haven’t done so yet, there’s still time to catch up!
What are the benefits of quarterly estimated tax payments and how should you prepare for them…
Avoid a Big Tax Bill: By paying quarterly, you are able to spread your tax liability throughout the year. This will prevent a hefty tax bill when it comes time to file your annual return. It’s like making payments in installments rather than all at once.
Penalty Prevention: You should stay current with your taxes. If you underpay or miss payments, the IRS may impose penalties. Quarterly payments will help you stay on track and avoid any surprises.
Estimation Process:
Gather Information: Estimate your taxable income, including any self-employment income, interest, dividends, and other earnings.
Deductions and Credits: Consider deductions (like business expenses) and tax credits (such as child tax credit or education credits).
Last Year’s Return: Use your previous year’s tax return as a guide.
Calculate Tax: Determine your income tax and self-employment tax (if applicable).
Remember, quarterly estimated tax payments keeps you in good standing with the IRS and ensures a smoother tax season.
As a business owner, maintaining meticulous records of your income and expenses is crucial. Here’s why:
Clear View of Cash Flow: Detailed records provide insight into your business’s financial health. You can track cash flow, identify patterns, and make informed decisions.
Maximizing Deductions: Good records help you identify eligible deductions. By keeping track of expenses, you can maximize deductions and reduce your taxable income.
Estimating Quarterly Tax Payments: Accurate records allow you to estimate quarterly tax payments effectively. Staying current with taxes ensures smooth financial management.
Whether you use software or spreadsheets, organized records empower your business!
Take the time to tackle these steps to minimize any tax liabilities and stay on top of your finances.
This blog post serves as informational content and does not constitute legal or financial advice.
Filing deadlines often change for taxpayers in regions that experience natural disasters. When these extreme weather events hit, the Internal Revenue Service frequently provides tax due date extensions to areas designated by the Federal Emergency Management Agency (FEMA). The relaxed due dates are intended to give more time to the individuals and businesses impacted by the natural disaster to prioritize relief and recovery instead of drawing their focus to a filing deadline. Following are notices for the upcoming tax season. We encourage you to visit the Tax Relief in Disaster Situationspage on the IRS website for the very latest updates.
Arkansas High Winds and Flooding
On May 24, heavy weather in Arkansas created tornadoes, straight-line winds, and flooding for several counties in the state. The IRS issued these regions (designated as a disaster zone by FEMA) additional time for their tax deadline. The new date is November 1 for businesses and individuals filing tax returns. The list of qualifying counties can be found in the IRS info link for Arkansas.
A storm system over West Virginia hit on April 2, 2024. The following damage caused FEMA to designate certain counties as disaster zones. The IRS issued a filing extension to the affected regions now due November 1, 2024 for entities and individuals in the impacted areas. The full county list and additional instructions are available in the IRS news release.
Landslides, mudslides, and other extreme weather struck Kentucky on April 2, 2023. A taxpayer deadline extension from the IRS now allows for a new date of November 1, 2024 to businesses and individuals from the impacted counties.
The IRS decided on a new tax payment date for the counties of Bristol and Worcester, MA after a storm event from September 11, 2023 brought flooding to the region. The current filing date for affected individuals and business entities is now July 31, 2024.
An intense storm system came through Texas on April 26, 2024 causing straight-line winds, tornados, and flood damage. More than a dozen counties will receive more time time to file taxes according to a recent IRS notice. The new due date for tax payments is on November 1, 2024. The full list of counties can be found through the IRS link.
Iowa experienced destructive weather and tornados on April 26, 2024. Eight counties in the disaster zone quantified by FEMA qualify for extra time filing taxes according to a recent IRS notice. The new date for payment is October 15, 2024. A second round of storms hit May 20, 2023. Those affected can find out more about their tax deadline on November 1, 2024 here. The state will also create a temporary taxpayer assistance center.
Storms with strong winds and tornados destroyed areas of Nebraska on April 26, 2024. A disaster relief extension from the IRS now allows taxpaying entities to file on October 15, 2024. Visit the information release for the full list of counties the tax postponement affects.
Tornados ripped through Ohio on March 14, 2024 causing damage to for tax-paying businesses and individuals. The IRS created an extension to September 3, 2024 for the counties impacted by the high winds to help to those impacted by the weather events focus on reconstruction and sooth financial worries.
High winds, storms, flooding and tornados struck several counties in the state of Oklahoma on April 25, 2024. In an information release, the IRS issued an extension to taxpayers in the affected counties to ease tax-related burdens to those impacted by the weather events.
Parts of Hawaii and counties in Maui have been granted an additional individual and business return filing extension now due August 7th, 2024 to help the victims of the fires to focus on disaster recovery.
Heavy storms in the Wrangell Cooperative Association of Alaska Tribal Nation caused landslides and mudslides beginning November 20, 2023. Taxpayers of the FEMA-identified region may qualify for a tax filing extension now due July 15, 2024. The full guidelines with additional information and the required qualifications are available on the IRS website.
Wildfires burned in Spokane, Washington beginning August, 18 2024. Taxpayers in Spokane County may qualify for a tax filing extension due June 17, 2024 designated by the IRS to encourage disaster relief. The full guidelines on qualifications are available at this IRS Information link.
Fierce weather struck San Diego on January 21, 2024 causing serious damage to individuals and infrastructure. The IRS recently declared that those who qualify (as having their business or property hurt by the disasters) will have until June 17, 2024 to file their taxes.
Michigan Severe Weather: Flooding, Tornadoes, and Storms
Powerful storms rocked Michigan August 24, 2023. FEMA ruled that many counties experienced natural disasters and the IRS will allow them to qualify for a filing extension which now has taxes due June 17, 2024. All counties which qualify are included in this IRS news release link.
Mudslides and Other Extreme Weather in West Virginia
Landslides, mudslides, flooding, and storm damage hit West Virginia counties August 28, 2023. Taxpayers in the region may qualify for extra time filing taxes with a new date of June 17th, 2024 established by the IRS.
Several counties in Maine will experience a tax payment due datechange toJune 17, 2024.This decisions comes in the wake of heavy storms which hit the region December 17, 2023. A list of all areas designated by the IRS under the relief order can be found below. Another round of weather on January 9th, 2024 struck the state causing the IRS to provide extensions until July 15th. The relief package information for this disaster event is available here.
A tax deadline change toJune 17, 2024 was issued by the IRS to victims of extreme weather occurrences inProvidence County. Citizens and businesses of the county affected by the disasters have been given additional time to get their taxes in order because of the damage caused by the intense weather of September 10, 2023. Another pattern of severe weather on December 17th and Jan 9th caused additional flooding. The relief extensions from these natural disasters last until July 15th and are available at this link.
The recent severe weather on January 10, 2024 caused widespread damage to taxpayers in Connecticut. To offer relief to those affected in New London County, and the Mogehan and Mashantucket Pequot Tribal Nations, the IRS extended their dues until June 17, 2024.
A recently announced filing deadline for both individuals and business organizations in parts of Tennessee is now in effect. The severe tornadoes prompted the IRS to extend the due date for payments to June 17, 2024. People, households, and entities with addresses inside the area designated by FEMA are automatically able to make use of the extension. They do not need to contact the IRS to become eligible.
55 of 58 counties in California qualify for a 2022 tax season filing extension which is now due on November 16, 2023. This deadline extension originates from strong storms in the region last winter which caused flooding, landslides, and other severe weather phenomena.
The IRS adjusts due dates for certain payments and filing that fall between Oct. 7, 2023 and Oct. 7, 2024. Individuals such as humanitarian workers and businesses whose central place of operation is Israel may be able to receive this relief.
Individuals or businesses residing in Jefferson, Orleans, Plaquemines and St. Bernard parishes may now be able to delay filing returns and paying taxes until Feb, 15, 2024.
Qualifying farmers and ranchers in 49 states, two U.S. Territories, and D.C. who were forced to sell livestock due to drought conditions will have an extended window to replace the livestock and report gains.
The IRS has announced tax relief packages for regions in the states of Florida, Georgia, and South Carolina to help those affected concentrate on rebuilding after the storm. Tax payments are now pushed back until February 15th, 2024.
IRS extends tax deadlines and lifts dyed diesel fuel penalties for Hurricane Ian victims in Florida.
Hurricane Ian slammed into the Florida coast last week, leaving a trail of destruction that resulted in more than a million without power and 81 confirmed dead. The Internal Revenue Service announced tax relief and dyed diesel fuel penalty relief for storm victims following a disaster declaration for the entire state by the Federal Emergency Management Agency (FEMA).
These relief measures are designed to make disaster recovery easier by delaying upcoming tax-related deadlines and helping emergency workers operate in affected areas. Tax relief is automatically granted to individual residents and business owners in affected areas; dyed diesel fuel penalty relief is available to sellers and emergency-vehicle operators who pay the highway diesel tax.
What deadlines are affected by Hurricane Ian tax relief?
October 17, 2022, individual extension filing deadline (does not apply to tax payments due April 18, 2022)
October 17, 2022, calendar-year corporation extension filing deadline
October 31, 2022, quarterly payroll and excise tax return deadline
November 15, 2022, calendar-year tax-exempt organization extension filing deadline
January 17, 2023, quarterly estimated income tax payment deadline
January 31, 2023, quarterly payroll and excise tax return deadline
Further, the IRS says that “penalties on payroll and excise tax deposits due on or after September 23, 2022, and before October 10, 2022, will be abated as long as the deposits are made by October 10, 2022.”
While these new deadlines are automatically granted to those with “an IRS address of record located in the disaster area,” some individuals who live out of state may be able to qualify, like relief workers. They will need to call the IRS number used for disaster-related assistance: 866-562-5227.
How does the dyed diesel fuel penalty relief work?
Dyed diesel fuel is typically only approved for usage that is exempt from excise tax, like off-road farm vehicles and heating homes. To help emergency workers responding to the situation in Florida, the IRS lifted the penalty for fuel sellers and highway emergency vehicle operators.
In a Friday news release, the agency outlined specifics of this relief:
This relief begins on September 28, 2022, and will remain in effect through October 19, 2022
The relief is available only if the operator or the person selling such fuel pays the tax of 24.4 cents per gallon that is normally applied to diesel fuel for highway use
The IRS will not impose penalties for failure to make semimonthly deposits of tax for dyed diesel fuel sold for use or used in an emergency vehicle on the highway in the state of Florida during the relief period
Sources: “Hurricane Ian updates: Florida death toll climbs,” ABCNews.go.com; “Ian recovery efforts in the Southeast will be complicated: Live updates,” NPR.org; IR-2022-168; IR-2022-169
Identity theft. Just the mere mention of this mayhem masquerade is enough to make the blood of tax professionals everywhere run cold.
As keepers of our clients’ most precious information, we are at once the target to identity thieves, and the solution for our customers’ protection.
Sometimes it seems as if the scammers are winning. But we already have the tools that can help keep the bad guys at bay.
Identity theft is evolving (again)
Historically, most identity theft attacks are phishing emails, though scammers have begun using text messages. Whatever form these scams take, the Internal Revenue Service says they share a few characteristics:
They appear to come from a known or trusted source, such as a colleague, bank, credit card company, cloud storage provider, tax software provider or even the IRS and other government agencies.
They create a false narrative, often with an urgent tone, to trick the receiver into opening a link or attachment.
If successful, the “link” could install malware in the background, unknown to the personnel on the receiving end. Many times, a nasty “remote access trojan” (or RAT), is installed, allowing attackers to return to the system and gain ongoing access.
This software can take over a tax pro’s office system, identifying and completing pending tax returns, then e-filing them after changing the banking information to steal the refund.
Similar scenarios can be used to employ ransomware that holds an office’s data hostage until a ransom is paid.
Use multi-factor authentication to protect your accounts
Even the safest platforms can put data at risk when used improperly, and identity thieves are adaptable. Lately, the IRS has seen evidence that cloud-computing systems are being targeted by identity thieves. These breaches are often suffered by smaller tax offices that don’t take advantage of security measures like multi-factor authentication.
Multi-factor authentication requires additional user-provided information to access an account, like a remotely generated code or answers to questions. This additional layer of security can stymie identity thieves attempting to log in fraudulently as office employees.
The Security Summit, a panel of IRS officials, state and local taxing agency representatives, and tax industry partners, has some recommendations about how multi-factor authentication should be constructed to be most effective.
First, whenever two-factor (2FA) or multi-factor (MFA) options are offered by storage providers or other cloud providers, use it. Either option could protect client accounts – even in the event that passwords become compromised.
Second, never use email as one of the additional methods of validating the user. Email is less secure and can be an easier nut to crack for the attacking identity thief. Text, phone calls or tokens are all a better choice.
Other good practices to follow include using encryption on critical drives and backing up files regularly. Don’t forget to update your anti-virus software on a regular basis.
As tax professionals, it’s up to us to secure our systems to protect the sensitive customer data.
Golden Coast Tax Service